Contract Administrator II
Company: PM2CM
Location: Los Angeles
Posted on: February 17, 2026
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Job Description:
Job Description Job Description As part of the Project
Management Office (PMO) Contracts Team, responsibilities may
include any of the following: Coordination with project management
personnel at the PMO and College sites to develop and prepare
procurement packages for the selection of general contractors and
professional services providers. Related change management
activities may or may not be included. Management of a variety of
competitive bidding/selection processes for construction and/or
professional services, from planning through award including direct
responsibility for all administrative functions (i.e preparing
procurement documents, addenda, evaluation materials, approval
documentation, award documentation, contract documents). Management
of the pre-qualification processes for professional and/or
construction services firms (i.e. Architectural, Environmental, and
small Construction Services). This would include the following
activities: Preparation of Request for Qualifications (RFQ)
packages in conjunction with Subject Matter Experts (SME); Leading
pre-submittal instruction meetings; Coordination of Request for
Clarifications (RFC) and issuance of Addenda; Conduct
responsiveness reviews of submitted Statements of Qualifications
(SOQ); Coordination and facilitation of the evaluation process;
Coordination of post award submittals; Coordination for BOT Award;
Prepare awarded Contracts and coordinate execution. Based on
workload and department resources, at the sole discretion of the
department supervisor, a variety tasks and responsibilities may be
assigned and or change over time to best serve the needs of the
District. Strict adherence to policies, procedures, templates, and
applicable laws is a daily part of this role. Reporting, tracking,
and quality control for assigned procurements processes.
Responsibility for multiple concurrent procurement processes with
various stakeholders. This is a heavily administrative role and
applicants should understand this would not include supervising
others performing these functions. This role requires a high level
of attention to detail and compliance under the scrutiny of
consistent audits both internal and external, accordingly
applicants should strongly consider whether this would be a good
fit. Work is fully in the PMO Office with no hybrid or remote
opportunity in accordance with District policy. Requirements
Minimum Required Qualifications: Associates degree (relevant field
preference above others). 3-6 years of experience relevant to the
position description. Knowledgeable of standard contract terms and
conditions. Proficient with Microsoft Excel, Word, and Adobe
Acrobat. Demonstrate a reliable, responsive and positive work ethic
with the highest degree of integrity. Must be detail-oriented and
organized. Must be a fast learner and logical thinker. Must be
focused on quality and accuracy. Excellent communications skills,
both written and verbal. Ability to accurately track and report
status when managing concurrently running projects. Preferred
Qualifications: Bachelor’s degree (relevant field preference above
others) Experience with program/project management Knowledge of
relevant California Higher Education and Public Contract Code
requirements Experience with an electronic bidding software
Experience with project management software
Keywords: PM2CM, La Habra , Contract Administrator II, Administration, Clerical , Los Angeles, California
